A Responsible Employee is any employee that:
- Has the authority to take action to redress sexual harassment or sexual violence;
- Has the duty to report sexual harassment or sexual violence to appropriate officials; or
- Is someone a student could reasonably believe has this authority or responsibility.
Examples of Responsible Employees at UNC Charlotte Include:
- All faculty members,
- Teaching Assistants,
- Housing staff,
- Police and Public Safety,
- Security personnel,
- Athletics staff including coaches and trainers,
- Human Resources, and
- Staff with supervisory responsibilities.
Sex-and Gender-Based Misconduct
- Sexual Assault,
- Sexual & Gender Harassment,
- Sexual Exploitation & Exhibitionism,
- Dating & Domestic Violence,
- Stalking, and related retaliation.
How to Respond To A Student Who Reports an Incident To You
Most importantly, listen, be empathetic, and let the student know that you will help and support them them through this difficult time. Tell the student that you will need to share the information with Title IX Office so the University can respond appropriately and provide the student with helpful resources. Other than sharing the information with the Title IX Coordinator, you will keep any shared information private.
Let the student know that the Title IX Office will coordinate resources and accommodations for the victim/survivor. A trained Title IX official will talk with the victim/survivor about what they want the University to do with the incident information. Except in rare cases, UNC Charlotte will honor the request of a victim/survivor not to pursue conduct charges. A victim/survivor will not be required to participate in student conduct proceedings if the victim/survivor does not want to do so.
Tell the student that it is the victim/survivor’s choice whether to report the incident to Police and Public Safety (PPS). Let them know that you can provide assistance in contacting PPS if they choose to notify PPS. If the student wishes to proceed, call PPS.
Tell the student about confidential campus resources including:
- Counseling and Psychological Services
- the Center for Wellness Promotion, and
- the Student Health Center
Provide the student with a copy of the Interpersonal Violence Resource Guide.
What Happens After You Report An Incident
First, the Title IX Case Manager will reach out to the alleged victim/survivor to schedule a care and concern meeting to discuss available resources and accommodations, interim measures and/or safety planning, and discuss next step options for how they wish the University to respond to their information.
In most cases, the University can respect an individual's wish to not have a formal investigation pursued. Many students are only seeking University resources and accommodations and don't wish for a formal process. Under certain/rate circumstances the University may decide to move forward with a formal investigation and conduct charges despite the individual's wishes, but the victim/survivor is fully informed about such a decision as well as the rationale. The Director of Student Conduct and Academic Integrity determines whether to issue conduct charges.
At the conclusion of a formal investigation, the Title IX Investigator drafts an Investigation Report and submits it to the Office of Student Conduct. The case is then resolved through a mutual resolution or a formal hearing process as outlined in the Code of Student Responsibility.
As a Responsible Employee, everything that you know regarding an incident of sexual assault, sexual harassment, dating violence, domestic violence, stalking or other gender-based misconduct (collectively “Sex-and Gender-Based misconduct”) involving a UNC Charlotte student (as an alleged perpetrator or alleged victim) is imputed to the University.
The University has an obligation to respond to reported incidents as if it had all the information that you have.
The University cannot respond unless you share the information immediately with the Title IX Office as discussed under “Sharing Title IX information.”
In-person training can being conducted through departmental meetings and is available through the Title IX Office. Additional information about Title IX, campus policies and resources, and important contacts is available on this website. See the Resources tab for additional information.
Sharing Title IX Information
As a Responsible Employee, you must share immediately any information you have regarding an incident of Sex- or Gender-Based misconduct involving a UNC Charlotte student with the Title IX Office.
- Title IX Coordinator: Dr. Michelle Reinken, 704-687-6130, email@example.com
- Deputy Title IX Coordinator and Dean of Students: Christine Reed Davis, 704-687-0345
- Deputy Title IX Coordinator and Executive Director of Human Resources: Cindy Edwards, 704-687-0658
- Deputy Title IX Coordinator and Executive Associate Athletic Director: Ragean Hill, 704-687-4955
- Deputy Title IX Coordinator and Associate Dean,The Graduate School: Katherine Hall-Hertel, 704-687-7251
Want to learn more about Sexual Harassment?
As an employee you can check out UNC Charlotte’s Unlawful Workplace Harassment page and review Skillport courses that are helpful educational tools that are available to assist in your understanding of harassment so you are able to recognize harassing conduct, take appropriate action, and prevent this type of behavior from occurring.